The University of Cincinnati began using a new disclosure system in November 2024. This system uses a rolling cycle, rather than a single date, to determine when Outside Activity Reports (OARs) must be updated annually. You will receive an automated email from the system prompting you to update your OAR one year from the date on which you last submitted your disclosure.

If you’re unsure of that date, you can log in to the OAR system and view the status bar on the left.

The Conflict of Interest Office has created a series of instructional documents:

Disclosers

• Submitting a Disclosure Profile

Supervisors

• Supervisor Review
• COI/COC Concerns - Supervisor
• Requesting for Supervisors

Deans

• Dean or VP Review

As a reminder, supervisor reviews include 3 steps:

1.        View Certification – this allows a supervisor to view the details of each outside activity.
2.        Manage Prior Approvals – this requires supervisors to approve each outside activity marked as “pending” or “prior approval”.
3.        Submit Review – this is the final step of approval that routes the employee’s disclosure to the next reviewer.

Step-by-step instructions for these steps can be found HERE.

Questions can be emailed to OAR Questions.